The Loxo Deals page features a simple and clean interface where users can build and customize one or more sales pipelines. Set yourself reminders, keep track of notes, meetings, and emails with client prospects all in one place!
Create a Deal Pipeline
The first step is to map out your organization's ideal process to determine which and stages are relevant to your organization. If you don’t have a defined sales process, we've listed some examples here: Deals Best Practices
- Open you Deals Tab on the Column View.
- Click on the three horizontal lines and +Create New Pipeline.
3. Add a Pipeline Name (please note, you cannot create two pipelines with the same exact name).
4. Add as many Deal Stages as you need. Make sure to name each stage and assign a Win Probability. Your Win Probability is your confidence in winning a deal by the expected close date. This percent is used to calculate your Expected Deal Value.
5. Add a Rotting Age. Your Rotting Age alerts you to Tasks that are attached to your deal have been inactive. Tasks that have passed their Rotting Age will turn Red so you know which ones to follow up on.
6. Click Save!
You can always come back and edit your pipeline stages or setting at any point by clicking on the pencil icon.
Create a Deal
Now that you have created your pipeline it is time to start adding deals!
- Click on the blue plus button to create a new deal card.
- Add a Deal Name.
- Add an Organization. Once you start typing, Loxo will recommend organizations saved to your Company page.
- Choose a Point of Contact from that Organization. You can only have one main point of contact here, but you will be able to add more people to a deal later!
- Choose which Pipeline you want to add this deal to.
- Assign a deal Amount.
- Assign a team members as the Owner.
- Set an Expected Close Date.
- The deal will default to start in your first pipeline stage, but if you want to start further in the pipeline select the green boxes at the bottom to move it further in the pipeline.
- Click Add!
There is a lot to your deals cards so be sure to check out our help article that reviews everything you save to your deals card.
Features a Trello-esque, kanban board (much like Loxo’s hiring pipeline) where you can build and customize different stages. Users can then easily track their progress by dragging and dropping deals to the appropriate stage.
There are three key numbers to point out at the top of your Column View.
- Number of Deals. Shows the total number of Deals in that pipeline
- Total Deal Value. This is the sum of all deal values for that pipeline.
- Expected Deal Value. This is the calculated value of adding the expected deal value of each stage.
For example, if your first stage has a total value of 100 and a win probability of 10%, your second stage has a total value of 200 and a win probability of 50%, and your final stage has a win probability of 100% and 50 then your Total Deal Value is 350 (100 + 200 + 50) and your Expected Deal Value is 160 (100 x 0.1 + 200 x 0.5 + 50 x 100).
Note, if you apply any filters or search for any deals using the top search bar, the values will change base on what is shown.
In the Deals grid, Loxo users can view all active deals across all sales pipelines. Users can then sort and filter the information by deal name, owner, pipeline, stage, company, etc.. The Grid View is great for filtering and sorting your deals! This is also where you go to add custom fields to your deal cards.
Add Custom Fields
From your Grid View you can add custom fields. Custom Fields are great if there is extra information you want to track on your deals!
- Click on the Gear Icon from the deal grid view.
2. Click on Add.
3. Enter a Field Name.
4. Choose a Field Type.
5. Use the checkboxes to determine if you want the custom field to show on the Grid View, the Deal Profile, or both.
To learn more on how to customize your grids be sure to check out our Help Article.
Smart Tags are a custom field that is already built into your Grid view. They are a hierarchy field that you have to update for your team. To add drop down options to your smart tag click on the wrench icon. From here you can add or remove tags.
Any custom fields or smart tags that you add will be applied to all of your deal pipelines.
There is a lot to learn about Deals so be sure to check out other help articles!