In addition to Loxo GPT, the below email templates have been refined across industries to provide a starting point for drafting emails to candidates in a range of situations.

Please notice that there are [[spaces]] for you to add your own information, but also a few Loxo {{person}} and {{job tags}} for quick, automatic personalization. Be sure to review and personalize your emails before sending any of these standard email templates to your candidates.

Subject: {{first_name}}, your background really stood out — quick chat?

Hi {{first_name}},

I hope you're having a great week! I came across your work as a {{current_title}} and had to reach out — your background is impressive, and it immediately caught my attention.

You may not be actively looking, but there’s an exciting opportunity at {{job_company}} that aligns beautifully with your experience. No pressure at all — I’d simply love to share a few details and hear what might interest you down the road.

Open to a quick conversation sometime this week?

Looking forward to connecting,

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Subject: You came highly recommended — want to connect?

Hi {{first_name}},

I hope you're doing well! Your name came my way through a trusted referral, and they had fantastic things to say about your work as a {{current_title}}.

We’re currently hiring for {{job_title}} at {{job_company}}, and based on everything I’ve heard (and seen!), you could be an outstanding match. I’d love to share more and learn what you’re excited about next.

Any chance you’re free for a quick chat in the next few days?

Appreciate your time,

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Subject: New {{job_title}} role at {{job_company}} — looks like a match!

Hi {{first_name}},

Reaching out with something exciting! We just opened a brand-new {{job_title}} position at {{job_company}}, and your background as a {{current_title}} jumped out immediately.

The role offers real impact, a talented team, and plenty of room to grow. If you're curious about new opportunities — even casually — I’d be happy to walk you through the details.

Want to set up a quick call to explore the fit?

Excited to stay in touch,

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Subject: Quick intro — I think you’ll love what we’re working on

Hi {{first_name}},

Great to meet you! I’m [name], and I support hiring at {{job_company}}. I came across your experience as a {{current_title}}, and I instantly thought you might be a strong match for a few exciting roles on our team.

I’d love to connect, learn what you’re looking for next, and see if anything we’re working on aligns with your goals.

Would you have a few minutes this week for a quick intro call?

Thanks again,

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Subject: Quick update on your candidacy for {{job_title}}

Hi {{first_name}},

Hope you’re doing well! I wanted to keep you in the loop — the team at {{job_company}} is still actively reviewing candidates for the {{job_title}} role, and your background continues to stand out.

I’ll share updates as soon as I have them, but in the meantime, feel free to message me if you have questions or if anything changes on your end.

Thanks for your patience — we appreciate your continued interest!

More updates coming shortly,

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Subject: Let’s get your interview for {{job_title}} scheduled!

Hi {{first_name}},

Great news — the team at {{job_company}} loved your background and is excited to move you forward for an interview for the {{job_title}} role!

Could you send over your availability for the next few days? Once I have that, I’ll coordinate with the interview team and lock everything in.

Looking forward to keeping things moving,

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Subject: Update on your application for {{job_title}}

Hi {{first_name}},

Thank you again for the time and energy you invested in the {{job_title}} process with {{job_company}}. After careful review, the team has chosen to move forward with another candidate.

This was a tough decision — your experience as a {{current_title}} truly made an impression. We’re grateful for your interest and would be glad to stay connected for future opportunities.

Wishing you all the best,

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Subject: Your {{job_title}} interview is set — here’s what to expect!

Hi {{first_name}},

Great news — your interview for the {{job_title}} role at {{job_company}} is officially scheduled! I want to make sure you feel prepared and confident going in.

What to expect:

Preparation tips:

If there’s anything you need beforehand, I’m here to help.

You’ve got this,

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