After you've synced your work email address with your Loxo account, you can also add your work email signature. Setting up your signature template will allow you to easily include this on the emails that are drafted and sent in Loxo.
While we encourage you to personalize your signature to your heart's content, please keep in mind that adding GIFs, images, or URLs in your email signature can and in some cases will increase your chances of emails being flagged as spam. Additionally, formatting and images can load to look completely different across different email clients and devices, so there is no guarantee that the signature will look the same to all of your recipients. Proven practice is to keep the email signature clean, simple, and consistent.
You can watch the brief video tutorial found below, or click on the links for step-by-step instructions.
Signatures Within Loxo
Create an Email Signature
Click on Settings on the navigation bar.
Click My email and then toggle over to Preferences to view your Email Signature.
Type or paste your email signature into the text editor. The signature you set up here will be automatically added to all emails you send out of Loxo.
Keep in mind that when copying and pasting text, it is possible that not all formatting or images will transfer over as expected. We recommend adding your text in first and then adding any necessary images one by one!
Click Save.
Add or Hyperlink an Image
You can use the "Insert Image" option to include a picture or icon in your signature. Too many images in an email can be a red flag to email servers, though, so use these with caution!
If you want to add a hyperlink to your image, you'll click the "Insert Image" button and select your file. Before your finalize the upload, you can use the URL text box to attach a direct link to the image.
Leaving this space blank will insert the image as a standard embedded file.
Using HTML in Email Signatures
If you are having trouble customizing your signature in the text editor, feel free to use an HTML converter outside of Loxo (such as https://wordtohtml.net/) to configure your ideal signature and then bring the code into Loxo. Click the "HTML" button in the editor to open the code view, where you'll be able to paste this in.
After you've added the HTML Code for your signature, you can toggle off the "Show Code View" button to see what your signature looks like.
Please note that formatting can be handled differently depending on your recipient's email provider, so things may not look the same for everyone across the board. It's recommended to keep your email signature formatting simple to ensure consistency across email clients and applications.
Delete an Email Signature
To delete your signature, delete all of the text (as well as images and links, if applicable) from your signature editor and click the Save button.
Signatures Within Loxo
Loxo's signature editor supports standard text formatting and simple layouts. If you'd like to use a more advanced signature design - including logos, social icons, multi-column layouts, banners or custom styling - we recommend creating the signature externally and then importing the HTML into our platform.
Recommended Option: Use a Signature Generator
The easiest way to create a professional HTML signature is with a signature builder tool.
Example tools:
How to Create and Import Your Signature
Create your signature using one of the recommended tools
Add your:
Name
Title
Contact information
Logo or profile image
Social media links
Copy or export the generated HTML
Paste the HTML into our HTML signature editor
Save your changes
Send yourself a test email to confirm formatting
Proven Practices for Reliable Display
Email clients (especially Outlook) can be very strict about HTML formatting. Following these guidelines helps your signature display correctly.
Use Tables for Layout
Most email clients do not fully support modern web layouts like Flexbox or CSS Grid.
Recommended:
Table-based layouts
Simple spacing
Fixed-width sections
Avoid:
Flexbox
CSS Grid
Complex positioning
Use Inline CSS Only
Many email clients remove embedded stylesheets.
Recommended:
<td style="font-family: Arial; color: #333333;">
Avoid:
<style>
.signature { color: #333333; }
</style>
Use Publicly Hosted Images
Images must be accessible through a public URL.
Recommended:
<img src="https://yourcompany.com/logo.png">
Avoid:
Local computer file paths
Private Google Drive links
Temporary file-sharing links
Keep Designs Simple
Simple signatures perform best across:
Outlook
Gmail
Apple Mail
Mobile email apps
Common, Universal Signature Issues
My signature looks different in Outlook
Outlook has limited HTML and CSS support. Simplifying layouts and using tables usually resolves this.
My images are broken
Your image URL may not be publicly accessible. If you uploaded from your computer or copy/pasted from an image file, this is the typical reason behind images not displaying. The image must come from a publicly accessible image.
My spacing changed after saving
Some email clients automatically modify HTML formatting. Using table-based layouts and inline styling helps maintain consistency.
Unsupported Elements
The following elements are not supported:
JavaScript
Embedded forms
Video embeds
External stylesheets
Interactive content
Email Signature FAQs
A few things to remember about your email signature in Loxo:
Your signature will be auto-inserted into all of the emails that you write from Loxo as you prepare to send them. This means you do not need to include your email signature in the emails you create. This also means that the signature won't be displayed directly in the editor when you are composing an email in Loxo. As long as "Include Signature" is enabled on the email, it will added to the message on the way out.
When you go to create and send an email, there will be an option to remove the signature that you've added in your Settings. This applies to manual emails, where you can access additional settings by clicking the three dots at the bottom of the editor:
This option is also available for Outreach Campaigns, where a toggle will be shown at the bottom of the Email Stage editor:
Since Email Automation Stages can be set up to come from various senders, such as the "Job Owner," you can set these to use the signature of the sender at the time. This will automatically use the signature that is configured under the user's Email Preferences, based on which synced email will be used to send the automated email. This setting can be found at the top of the Email Automation Stage window:
If you have multiple email signatures, you can save them as email templates so you can easily insert the correct one into your emails as needed. You can read more about creating email templates here.
Since your email signature is connected to your synced email, you won't see your signature populate when you use the "Send Test" button. That's because the test emails are coming to you from Loxo. If you want to see your emails like a contact or candidate would - signature and all - we recommend using a test profile so you can send yourself a real email.
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